70% of all companies made Hybrid Work a permanent working model. And rightly so, because three quarters of all employees expect permanent flexibility in terms of location and time while working.
Learn how to make hybrid meetings a success.
We have gathered our experience in preparing, holding and following up remote, face-to-face and hybrid meetings to make our knowledge and experience available to you in the form of four concentrated white papers on the topic.
Due to the waves of infection every winter, it is important to us that this information is completely free for you.
We have divided and recorded our experience into four areas – you can find the areas by reading on or simply by clicking directly on the links on the right-hand side.
TOP 4 BIGGEST CHALLENGES IN PRACTICE
The type of moderation depends largely on the form of your meeting: a hybrid meeting must not just be a face-to-face meeting with an optional zoom link.
Each meeting format requires a different approach. In order to decide which one you should choose, we suggest you choose a format based on the expected outcomes.
According to DGU, noise, poor image quality, and other technical glitches are the top causes of remote work frustration. Once you have decided on a format, it is important to optimize your technical setup.
54% of employees believe that their managers and employers need to moderate better. Therefore, after clarifying the format and technology, your mandatory exercise is to take your meeting preparation, moderation and meeting-follow-up to the next level.
Consistency is king
In addition to the complete facilitation white paper, our checklist is a reliable helper before, during and after every meeting, regardless of the format.
- Most meetings appointed were most likely appointed to make their participants feel “safe”. The hosts want to leave everyone with the conviction that “everything is going according to plan”. Is that really the output you want?
- Don’t interrupt your co-workers’ focus times with “confirmation meetings.” Meetings should serve to transfer information or – ideally – to make decisions.
- Depending on the occasion and the number of participants, different formats are recommended to ensure an optimal transfer of information. The same applies to decision-making.
- Our complete decision matrix for the right format and your desired outcome can be found here:
Best Practice Setups
- Most meetings that take place remotely are disorganized. While dedicated software and automated schedules have improved the user experience, most of the technology used is pure coincidence.
- Do not endanger the concentration of your colleagues with random hardware. Most company notebooks in use have outdated camera and microphone systems.
- Depending on the occasion and the number of participants, different technology setups are recommended to maximize the commitment of your participants. The setup of each individual participant has the potential to frustrate you.
- You can find minimum technical specifications and technical best practices for all conceivable meeting formats here:
- Most presenters rely on their experience and stage presence for hybrid and remote formats. However, in order to moderate in a present and engaging manner in long-distance mode, a specific mindset is required.
- Do not jeopardize the commitment of your colleagues with freestyle performances. Due to the lack of direct feedback in remote and hybrid meetings, you have to earn the commitment every second.
- Depending on the occasion and the number of participants, you earn feedback asynchronously before the meeting, during the meeting in the form of live documents or precise questions.
- How to optimize your attention with remote and technology stewards, as well as all other important moderation techniques, can be found here:
Consistency: the essential points for an engaging meeting
- Most workshops, training sessions and courses impart great knowledge – very few offer tools that have been tried and tested in practice and that keep your newly acquired knowledge compact for you.
- Help yourself by leaving nothing to chance. Meetings in remote format and even more so in hybrid mode are extremely error-prone and require enormous concentration from you.
- Regardless of the occasion and the number of participants, our small assistant in the form of a checklist will help you to think about the most important points before each meeting.
- What the most important points are and the order in which you should consider them, can be found here in our practice-optimized list to tick off: