Usage
Licenses paid for, potential untapped.
Teams serves as a file store, decisions are still made by email, and no one knows half the tools. The business case for the rollout goes unfulfilled.
Consulting · Modern Work & Microsoft 365
Anyone can roll out tools. We change how your organization works.
Strategic M365 rollout, adoption and governance that doesn't stop at the technology. Our core business: embedding Microsoft 365 so that collaboration measurably improves.
M365 rollout
Adoption & change
Governance
AI readiness
Proven with Atruvia and 250+ organizations in the Cooperative Financial Network
Sound familiar?
The rollout is complete. The way of working is the same as ever.
Microsoft 365 is technically available, but the organization keeps working as before. That is not a technology problem. It is a rollout problem.
Structure
Sprawl instead of information architecture.
Hundreds of teams without a naming convention, SharePoint without structure, no one can find anything again. What began as self-organization is now a search and security problem.
AI
Copilot bought, foundation missing.
AI licenses are procured, but permissions, data quality and skills are not prepared. That turns the productivity promise into a risk.
What we do concretely
Four fields of work. One goal: collaboration that holds.
We treat M365 not as an IT project but as organizational change. That is why our work begins before the technology and ends only when new ways of working have arrived in everyday work.
Strategic M365 rollout
Our own methodologyStrategy before technology: we start with your business goals and concrete use cases, not with the feature list. From that comes a rollout roadmap that sets priorities instead of rolling out everything at once.
Adoption & change support
People at the centerLasting embedding instead of rollout communication: networks of champions, audience-specific learning formats and support in everyday work, until new ways of working become second nature.
Governance & information architecture
Teams · SharePoint · PlannerStructures that scale: naming conventions, lifecycles, permission logic and storage architecture that create order without stifling self-organization.
AI readiness with M365 Copilot
Leadership skills for AIAI adoption is a leadership task: we prepare the data foundation and governance and develop the skills with which leaders and teams use Copilot productively and responsibly.
Key reference
Way2DigitalWork: Modern Work for the Cooperative Financial Network
Together with Atruvia, we support Volks- und Raiffeisenbanken (German cooperative banks) through their M365 rollout: from strategy to adoption and training to embedding new ways of working in banks of every size.
250+organizations in the Cooperative Financial Network
1shared program: Way2DigitalWork
- Rollout following our own methodology
- Adoption formats that work at scale
- Governance that scales with 250+ organizations
How we let ourselves be measured
Three sentences that define our work.
01
Adoption is not an appendage to the rollout.
A platform no one uses is more expensive than no platform. That is why we plan for adoption from day one, not as aftercare when the usage figures disappoint.
02
Governance is not an IT document.
Rules only work if they hold up in everyday work. We design governance with the business units, not over their heads, and keep it as lean as possible.
03
What we recommend, we practice ourselves.
As a remote-first organization, we work in M365 every day. Our recommendations come from our own practice and from projects with 250+ organizations, not from slides.
Common questions
Finding answers
We've already rolled out M365. What more can prosma do for us?
Most of our projects start exactly there: the technology runs, but usage, structure and ways of working fall short of expectations. We analyze where it gets stuck and act precisely: sharpen adoption, tidy up governance, unlock use cases that have been left untouched so far.
How long does an adoption project take?
That depends on the size and starting point of your organization. We work in clearly measurable stages: we typically achieve first visible changes within a few weeks, while we plan the lasting embedding of new ways of working over several months. In the first call, we give you an honest assessment for your case.
Does prosma also work with IT service providers?
Yes, regularly and gladly. We see ourselves as the organizational counterpart to the technical implementation: your systems house or IT service provider is responsible for the tenant, migration and operations, we are responsible for strategy, adoption and governance. This division of labor has proven itself in many projects.
What sets prosma apart from classic M365 integrators?
We are a consultancy for organizational change, not a systems house. Licenses, migration and administration are better bought elsewhere. Our work begins with the question of how your organization wants to decide, communicate and collaborate, and translates that into structures, ways of working and skills. The technology is a means, not an end.
Next step